Organisations

Organisations

🧭 Overview

The Organisations section is used to manage official judo bodies such as national federations, unions, or regional organisations. Each organisation acts as a structural unit in the system and includes its own branding, contact information, pricing setup, and registration rules.

Only a super administrator can create a new organisation.
Users with country-level access can edit existing organisations, which is useful when an organisation needs to:

  1. Update its logo or contact details
  2. Adjust pricing items for competitions or belt examinations
  3. Manage notification recipients
  4. Upload federation-related documents

This section is essential for ensuring that each organisation operates independently, with its own administrative settings and configurations tailored to its structure.

You can access this section via:
Register β†’ Organisations

πŸ”§ Editing an existing organisation

If you have the required permissions (e.g. admin or country-level access), you can edit an existing organisation by clicking the ✏️ edit icon next to it (e.g. Judo zveza Slovenije).


Notes
⚠️ Note: Users with limited roles (such as club or guest) may not see the edit option.

Creating a new organisation is available only to system administrators or when explicitly enabled.

πŸ“ Organisation details

In the editing view, you can enter the following:

  1. Title: Full name of the organisation.
  2. International title: English version (e.g., Slovenian Judo Federation).
  3. Short: Abbreviation (e.g., JZS).
  4. Location: Optional location description (e.g. stadium).
  5. Street and City: Full address.
  6. Currency: Used for invoices and item pricing.
  7. Administrator: Responsible person or main contact (automatically assigned or editable depending on permissions).

βœ… Click Save or Save and go to list once you are done.

πŸ“ž Contacts

You can define official contact points:

  1. Email
  2. Website
  3. Contact person (optional)

Click Add, then fill in the appropriate details.

πŸ”” Notifications

Set notification emails for specific system actions:

  1. Event created
  2. Guest account requested
  3. Person details updated

To add an email:

  1. Type the email in the field
  2. Click Add
  3. You can remove or edit emails at any time

πŸ’³ Stripe Accounts (for online payments)

If your federation uses Stripe for online payments, you can link your Stripe account to the organisation.

This is managed under the Stripe accounts tab. Only system-level or finance-authorized users should access this.

Notes
⚠️ Note: This is a premium module and must be explicitly ordered before it becomes available for use. Please contact the JudoManager team if you wish to enable online payments via Stripe.

πŸ’² Items (Pricing setup)

In the Items tab, you define prices for:

  1. Competition entry
  2. Belt examinations
  3. Other services


Each item includes:

  1. Name, Type, and Age Category
  2. Regular & Late price
  3. Currency
  4. Taxable status

Click New Item to add or manage entries.

πŸ–ΌοΈ Files and Logos

Upload:

  1. Organisation logos (used in web and desktop apps)
  2. Sponsor logos
  3. PDF documents or similar

πŸ“ Recommendations:

  1. Keep logos square (e.g., 800x800px)
  2. Use transparent backgrounds for best results
  3. Upload high-quality images

🟑 Belts

Under the Belts tab, you can assign default pricing per belt level for belt examinations:

  1. Kyu belts (color levels)
  2. Dan belts (black/red-black levels)

This configuration is used during Belt Examination registration.

πŸ“œ Activity Log

Every change to the organisation is recorded and can be reviewed in the Log section:

  1. User who made the change
  2. Date & time
  3. Type of action (created, deleted, updated)
  4. Details (e.g., image uploaded)

πŸ†˜ Reporting Errors

If something doesn’t work or looks incorrect, click Report error at the top right. This sends feedback to the support team.

βœ… Summary

Feature
Purpose
Title, Address
Basic organisations identity
Contacts
Public contact info
Notifications
Automatic alerts on system events
Items
Registration and service pricing
Stripe
Online payment integration
Files & Logos
Branding ana official documentation
Belts
Pricing setup for belts exams
Log
Audit tral of changes



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